Carnegie Public Library

Board of Trustees

August 13, 2009 @ 5:00

 

Present:  Board Chair, Kathy Agnew;  Vice-Chair, Susie Mosness;  and Trustees Betty Streeter, Dale Garrett, and Linda Larson.  Also present was Librarian Kate Lewis.

 

Approval of the Minutes:  Minutes from July 9, 2009 were read.  Trustee Garrett moved to approve the minutes, Trustee Larson seconded the motion.  All approved.

 

Financial Report of the Capital Resource Fund by Kathy Agnew:  Chairperson Agnew reported  that several items have been paid.

1. $2009.00 has been sent to Ingrams for library books.

2. $1700 has been sent to the Montana State Library and Overdrive for the Montana2Go audio service.

3. $6395.00 has been paid to Terrell’s Office Supply of Bozeman for the Okidata Color Copier.

4.  Unspent is approximately $1600 for 2 new circulation computers for the library.

5.  Unspent is the remainder of the loan from Citizen’s Bank to the Carnegie Campaign to finish the building project.  This note is due December 3, 2009 and totals around $15,000.  The CRF has agreed to pay off the note with the condition that any pledges that come in will be deposited back into the CRF.

 

Library building:  Recyclables will be picked up once a month by the City. The Librarians will leave the elevator light on during closed hours if there is a meeting scheduled.  The fate of the removed bench from the front lawn remains undecided.

 

Library Standards:  The CPL was in compliance with all Public Library Standards but one.  There was no formal customer satisfaction survey offered to patrons for 2008-2009.  A deferral was granted by the Montana State Library until this standard can be put into effect.  Librarian Lewis has placed 2 suggestion boxes with satisfaction surveys in prominent spots in the library and will report back to the MSL in October with survey feedback.  Chair Agnew asked that Lewis make copies of Public Library Standards for the rest of the Board for a future discussion.

 

Library Director Evaluation Committee:  Trustees Garrett and Streeter submitted an updated description for the position of Library Director.  Chair Agnew reformatted the criteria into a list and formed a job evaluation to match the job description.  There were changes made to the list of qualifications necessary for the director position.  Under Education and Experience the corrected version reads: “A combination of education and experience equivalent to a bachelor degree or 5 years experience in library services and willingness to obtain certification through the Montana State Library.”  After submitting the 2008-2009 evaluation for Lewis, Trustee Garrett moved to rehire her  for another year.  Trustee Streeter seconded the motion, all agreed.

 

Librarian Lewis asked the Board permission to close the Library Saturday,  September 17th so she and the Children’s Librarian Jacque Scott can attend the Fall Workshop conducted by the Montana State Library in Great Falls which will be held September 11-12.  The Board approved the request.

 

Chairperson Agnew agreed to set a date for a meeting with Jim  Overstreet and the FOL to discuss the letter which will go out in the fall fundraiser for the Capital Resource Fund. 

 

The meeting was adjourned at 6:10.