Carnegie Public Library Board of Directors

Meeting March 12, 2009 @ 5:00

Minutes

Present: Kathy Agnew, Chair; Susie Mosness, Vice Chair; Trustees Dale Garrett, Betty Streeter, and Linda Larson. Librarian Kate Lewis was also present.

Public Comment: Delores Hanson attended the second half of the meeting. She participated in the discussion about the by-laws, the budget, and the funds in the Capital Resource Fund. Ms. Hanson said that what she sees happening is that the budget the library gets from the City/County will never be enough to move the library into the future. Delores felt that the CRF fund should be used on technology like computers and a color copier. When she was on the Board, the CRF also paid for the mural project. She remembered trying to find a solution to funding projects.

Approval of the Minutes: Minutes from February 12 were amended and approved as amended.

Budget: The General Yearly budget was viewed by the Board. The Capital Resource Fund had an invoice from Tamara Warwick for services to reconcile the bank statement. There was a motion put forth by Trustee Larson to pay the invoice and then discontinue the service until the next fundraiser. Trustee Mosness seconded the motion, all approved.

Old Business:

WWII Mermorial: Dan Smart and Bob Steensland will come to the April 9^th meeting to discuss placement of the Memorial with the Board.

Budget 2009-2010: There will be a work meeting with the City of Big Timber on April 6, 2009 @ 6:00 before the City Council Meeting. All Board members and librarians are encouraged to attend. Chair Agnew asked for the Board to meet 30 minutes before the work session to discuss library needs.

Budget Committee: Chair Agnew and Trustee Larson will pick a Saturday in April to begin the creation of the library budget for the next fiscal year.

Film on the Basement Windows: Kevin Dawes will be at the library March 17^th to measure the windows for the film. The Board requested that he submit a written bid before work commences.

Parking Barriers: Librarian Lewis reported that she had not contacted anyone about the parking barrier situation because she did not know the other contractors.

Circulation Computers: Chair Agnew suggested that the purchase of circulation computers be tabled until after the budget meetings.

3 Year Plan: Librarian Lewis explained a possible structure which could be used to map out the next three years of library activities and purchases. The Board agreed to a potluck planning session to construct a plan. The date was set for April 9 from 5-8:00.

By-Laws: Chair Agnew presented two lists of choices for the amended by-laws and asked for the Board to look them over and be ready to vote at the next meeting.

Garden Club: Trustee Larson reported a communication issue concerning the chemical treatment to the library lawn. The pre-emergent was applied twice, once by the Garden Club and once by Blake Nursery.

Librarian’s Letter/Report: The librarian expressed confusion concerning library issues like who to ask when the building needed a repair and how to go about requesting funds for library needs from the CRF. The Board agreed to approach these issues by helping to create a three year plan and a new budget for the next fiscal year which includes funds for repairs and projects.