Carnegie Public Library
Board of Trustees Meeting
Minutes
Present: Kathy Agnew, Chair; Susie Mosness, Vice-Chair; and trustees Dale Garrett, Betty
Streeter, and Linda Larson. Librarian
Kate Lewis was also present.
Guest:
Kathy Jones, President of the Big Timber Friends of the Library was
present to discuss spending the procedure that will be adopted for the use of
funds from the Capital Resource Fund. It
was suggested by Chair Agnew that for any expenditure, the funds would be
transferred from the CRF to the FOL making it possible to use the FOL credit
card for purchases. Currently the
signatories for the CRF are Kathy Agnew and Susie Mosness. A change of signatory from Mosness to Trustee Garrett was also discussed since Garrett
sits on the Board of both the FOL and the Carnegie Library. It was decided that it was necessary to
consult with Mark Josephson, the attorney for the FOL to insure the legality of
the spending path.
Kathy Jones
was also present to describe the FOLs part in the Memorial Day ceremony at
Minutes from April 9 meeting were read and
approved by all.
Old Business:
Budget Expenditures:
Blue Sky Restoration presented a bill for $988.50 for the cleaning of
the upstairs half of the library furniture and the
carpet. Only $755 was budgeted for this
job which is half of the original bid from Blue Sky Restoration. Because there is more furniture upstairs and
because both stairwells were cleaned, the bill was $ 233.50 over budget. Using
the unspent travel funds from the budget was discussed as a solution for the
overage. Chair Agnew agreed to discuss
the bill with the City and Big Sky Restoration.
Big Sky Glass:
Mr. Kevin Dawes submitted the bill for the window frosting for the
basement windows. The bill for $988.50
was presented to Chair Agnew to be paid with funds from the CRF.
Parking Barriers: The City of
Blake Nursery Contract:
It was reported by Trustee Larson that a contract with Blakes for summer work on the landscape of the library was
not yet in hand. Larson agreed to pursue
the matter. Lewis reported that Sandi
Blake called requesting that the water be turned on for the summer.
Garbage can/recycling update: The City of Big Timber delivered 5 large cans
for recycling and five smaller one were purchased by the library to be placed
in the kitchen.
By-Laws: A motion was made by Trustee Garrett to
approve and adopt the corrected by-laws.
The motion was seconded by Trustee Mosness and
approved by all. Chair Agnew will send
the final copy to the Librarian to be included in the Library Policy Manual.
MyMontanaLibrary2Go: Librarian Lewis requested
that the Board consider the idea of joining a pilot program currently being
sponsored by the Montana State Library.
This is an online service for downloadable audio content which can be
accessed at home by library patrons. The
Board requested more information.
Tech needs: Jacque Scott reported on the need for 2 new circulation
computers for the Circulation Desk. She
estimated the cost at $800 each and said that the old circ computers could be
put to use as public access computers. She
requested that the Board support this expense when the new operating system
comes out later this year. The Board
indicated that they would be in favor of this project and could pay for it with
funds from the CRF. Jacque also reported
what she found out about Smart-Boards.
This purchased was tabled until later.
New Business:
Evaluation Tools: There was a discussion about the evaluation tool currently
being used for the Board to evaluate the performance of the Library
Director. It was decided that the actual
job description for the Library Director needs to be examined. New evaluation tools will be considered for
future evaluations.
Library Director’s Report:
Librarian Lewis recapped the Montana Shared Catalog meeting she and Scott attended in
Next Meeting:
The regular meeting was scheduled for June 9 but Librarian Lewis asked
for a schedule change since she will be unable to attend. The new date has not yet been decided but
will probably be June 4 @