Carnegie Public Library

Board of Directors Meeting

November 12, 2009

Minutes

Present: Kathy Agnew, Chair; Susie Mosness, Vice-Chair; and Trustees Betty Streeter, Linda Larson and Dale Garrett. Kate Lewis, Librarian, was also present.

Approval of the Minutes: Dale Garret moved to approve the minutes from October 8, 2009. The motion was seconded by Trustee Larson and all approved.

Budget:

Okidata Copier: Chair Agnew reported that after a discussion with the City Clerk, the Capital Resource Fund will pay the $30.00 monthly service fee to Terrell’s for copier maintenance and toner.

Friends of the Library/Capital Resource Fund: The annual mailing was organized and a date was set for stuffing envelopes. The Friends of the Library and the Board will work together to get the annual fundraising request in the mail.

Tom Biglen: Tom Biglen sent a letter advising the Board that he has withdrawn from the fundraising effort for the Montana Community Foundation Endowment Fund. He further advised the Board to communicate with the MCF about previously raised funds.

Old Business:

Gaming in the Library: In response to a group of young adult patrons of the library, the Board agreed to consider the issue of gaming in the library. A lively discussion was conducted resulting in a decision not to implement gaming in the library at this time. Though gaming would encourage more young people to come to the library, it was decided that the lack of electrical outlets, lack of enough staff for adequate supervision, and lack of funding for this project were enough reasons to support a no vote on this issue. The Board requested that Librarian Lewis write a letter of response to the interested parties.

Computer Use Policy: After a patron questioned the contents of the Computer Policy for the library, the policy was reviewed by the Board and deemed to be out of date. Lewis volunteered to update the policy so the Board could review and discuss it at the next meeting.

New Business:

Circulation Computers: The CRF appropriated $1600 for two new computers for the circulation desk. The purchase came in at approximately $1550, under the allocated amount. The new computers are HP, supported by Windows7 OS and have considerably more memory than the ones in current use.

Library Director’s Report:

The director submitted a list of repairs needed in the library. The list includes repainting the areas of the library where the paint has been chipped from use, caulking the storm windows, re-varnishing the McLeod Street door, and sealing the cement walls at the McLeod Street entrance. Trustee Larson agreed to take the list to the City to determine the appropriate persons to make these repairs.

The next meeting was scheduled for December 10, 2009 @ 5:00.