Carnegie Public Library

Board of Trustee Meeting

July 9, 2009 @5:00 PM

Minutes

Present: Board Chair, Kathy Agnew; Vice-Chair, Susie Mosness; Trustees Dale Garrett, Betty Streeter and Linda Larson. Librarian Kate Lewis was also present.

Guests: Mary Brydich of Terrell’s Office Supply in Bozeman, MT was present. Mary attended the meeting in order to present the color copiers now being offered by Terrell’s. She presented two models, the Okidata @ $6395 and the Kyocera @ $5021. She showed samples of printed items from the Okidata CS2633 including banners and table tents.

Approval of the Minutes: Trustee Garrett moved to approve the minutes from June 4, 2009. Trustee Larson seconded the motion. All approved.

Budget: The records show that the Carnegie Library had $664.22 remaining in the budget of fiscal year 2008-2009.

CRF Committee: FOL attorney Mark Josephson met with Kathy Agnew and Kathy Jones of the FOL to discuss the spending procedure for the Capital Resource Fund. A committee of three was appointed to approve spending. Kathy Agnew, Dale Garrett and Jim Overstreet comprise the committee.

Kathy Agnew paid the invoice to Ingrams for approximately $1200 for books. $800 remains allocated for books from the CRF. $700 was also paid for the Montana Library 2Go audio download program. This fee was for ongoing costs and will go toward program content.

The Blake Nursery invoice was submitted to and paid by the City of Big Timber.

Recycling: The Board agreed that it was not the responsibility of the Librarians to haul off the cardboard, newspapers, cans and glass for recycling. Kathy Agnew will discuss this with the City.

Bench: This matter was tabled .

Copier: Trustee Mosness moved to purchase the Okidata Color Copier from Terrell’s for $6390 from the CRF and the CRF will pay for any extra costs that are not in the budget and not covered by copier fees. Trustee Garrett seconded the motion. All agreed. Kathy Agnew will inform Mr. Overstreet of the purchase as it was acting on an earlier decision of the Board to purchase a new copier.

Committee report: Trustees Larson and Streeter distributed the rewritten job description for the Library Director position. All were asked to evaluate it before the next meeting. Librarian Lewis requested that she be evaluated for this year using the previous evaluation form. Trustee Garrett agreed to work on the evaluation.

Election of Officers: Trustee Streeter moved to reinstate the current Board Chair, Kathy Agnew and the current Vice-Chair, Susie Mosness for another year. Trustee Larson seconded the motion, all agreed.